Datamation Systems, Inc. is a recognized leader in the development and distribution of mail, document and asset tracking solutions.  We introduced the first commercial accountable mail system in 1987 for a major bank.  This system used the latest available development software, barcode scanners and eventually voice recognition.  As the years progressed, we developed systems for many of the major banks and brokerage firms in the Northeast and many government agencies.  As technology changed, so did our solutions.  In all cases, we maintained that all technology should address the specific needs of our clients and be as user friendly as possible.

We currently provide several tracking solutions, including our own Mail Tracking System and products from SCLogic and Winn Solutions.  We also offer several custom modules to help automate and manage incoming HR data, track packages across an entire enterprise and record items quickly at the dock.

Datamation Mail Tracking System (MTS)

MTS is a great solution for small and medium size operations, typically less than ten workstations.  It's extremely easy to use, robust and has built in client/server capabilities.  One client began with two workstations and eventually expanded to our full-blown client/server version with 15 workstations.  This was done without loss of data, no additional training and minimal installation.  

MTS also offers many beneficial functions including scanning packages from the dock, auto-discriminate between various types of barcodes,  receive/sort, manifest to paper or palm and capture proof of delivery (POD) using palms (electronic signatures).  As noted before, MTS is very cost effective for smaller operations which don't require a full blown client/server.  MTS is compatible with Windows NT, Windows 2003, Windows XP and VM.  MTS works uses the Symbol SPT1800 scanner for signature capture.

For clients that need an immediate solution but are unable to budget a full purchase, Datamation offers a rental to purchase program.  The program has no termination penalties after 90 days. 

For complete details, go to MTS Receiving System

SCLIntra

The SCLogic SCLIntra tracking system is another popular solution offering the latest technology with easy to use screens.  SCLIntra offers customizable screens for specific mail or inventory operations, support for all the current PPC and .NET portable devices and Microsoft SQL.  SCLIntra is offered in two versions, Express and Enterprise.  For large operations, the Enterprise version uses Microsoft SQL Server with an almost unlimited ability to record packages and report tracking information across the entire corporate network.

SCLIntra does pretty much anything you could possible need for recording incoming accountable packages, messenger deliveries or even stock inventory.  There are too many features to list so please contact us to discuss your operation and we can offer the appropriate solution.

WINN Solutions

WITS was introduced in the late 1980's as a DOS application.  We actually offered the system in two 5 1/4" floppy disc's. Today, WITS is a complete web solution that can be hosted by Winn Solutions or on your own corporate enterprise Intranet.  Like SCLIntra, WITS offers customizable screens, automated import of HR data and queries across the entire enterprise.  WITS is an ideal solution when a company needs support for multiple mail centers across the country (or international) and can only integrate using their corporate web server. 

For clients that don't want to commit to the long term purchase of any receiving technology, WITS can be rented on a monthly basis with a one year commitment.  This purchase arrangement provides ongoing support, remote hosting and all latest versions. 

For more information, click here: WINN Solutions

Custom Solutions

Datamation Systems offers custom solutions which we also make available to our other clients.  These solutions are client driven to address specific needs.  As with the xTMS Dock solution, almost every company needs a simple, inexpensive solution to record packages at the entry point (i.e. dock, satellite office).  Below are some examples of recent solutions.  

With xTMS Dock, mailroom and receiving employees can record packages at any primary receiving location in a facility.  The packages are recorded using portable scanners (such as the Symbol SPT1800 Palm Pilot or Microsoft PPC device) and the system records the signature of the delivery messenger.  Once all packages are recorded (1-2 seconds per item) and the driver signs the electronic manifest, receiving information is stored and available for future inquiries.  Managers can view all items received without little effort and no delay to delivery personnel.

xTMS MVT (Mail Volume Tracking) is an exciting product designed to record and track the volume of packages or mail picked up throughout a facility.  xTMS MVT was designed to eliminate the manual pen-and-paper process used to record how many items clerks pick up at various satellite mail stations.  Facility managers find the wealth of available reports especially useful.  The system can report on daily, weekly or even annual volumes of items processed.  Volumes can be recorded for specific categories of material, including overnight packages, white mail, inter-office mail or even personal deliveries. 

As with all its mail management software solutions, Datamation Systems offers onsite training and installation.  Most clients also use Datamation’s support services which provide guaranteed service response times and hourly rates based on pre-purchased service agreements.  In order to make systems attractive to facilities management clients, rental agreements and leasing options are available to match their own facility service agreements.

If you would like information on these import applications or any of the asset and accountable mail systems we provide, feel free to fill out this form, drop us an e-mail or give us a call. 

Follow this link for more information on our many other mail room software solutions for inventory control and managing HR data.

Dag Gonzalez.