Our clients often ask us to help them improve the way employee records are transferred to the mail center.  If you have experience with tracking systems and other applications that use employee name, address and other information, you know first hand how difficult it is to keep the information current.  We have been able to equip our clients that use our tracking programs to take standard HR employee files, append the specific information needed by the mail center (such as delivery groups for printing a sorted manifest or uploading to a Palm device, telephone extensions, cost centers, etc.) and automatically add it to the tracking program.  We can even give you the ability to control the combination of building and floors which make up a specific delivery grouping.

When you update records this way, you can use the most up-to-date data available to your organization.  You can stop doing wasteful updates that are always behind.

We have found that a small investment in an automated HR import module can save a mail center money, improve efficiency and reduce errors with outdated information.  A system like this also lets you export information to other departments which may need the improved employee records.  And it does this without compromising sensitive information.

Most of the programs we implement are specific to the needs of the client.  We can address almost any type of HR database and incorporate into any of the tracking systems we offer.  If you are not familiar with our tracking systems, we have excellent overviews on this site for MTS, XTMS and Wits.

If you would like information on these import applications or any of the asset and accountable mail systems we provide, feel free to drop us an e-mail or give us a call.

Dag Gonzalez.