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Color-Coding Ideas for Alpha-Numeric Systems
The most popular way to file is by person or company name.
Typically, the 1st and 2nd letters of a person’s last name are
color-coded using our bright, permanent color-coding labels.
This breaks even large files down into easy-to-manage units,
because only a few records within the file will carry the same
color-codes. As a result, the search for a particular folder
is fast and easy. Once you are at the location that holds the
B-A color-coding, your search group is minimized to only a few
records. And when a B-A file — for instance a file with the
name Baker— is returned to its correct section, it will match
other B-A records in the system. Re-filing errors are
minimized because a mismatch stands out visually, for
immediate correction. This combined ability to minimize
search time and maximize re-filing accuracy is truly a great
advantage to people who use a name-oriented filing system.
In alphabetic systems, the name is printed on a white Jeter
name label located on both sides of the folder. A clear Mylar
protection label is applied over the white label to keep it
fresh and clean for the life of the folder.
Name labels should always be
created with the last name in caps. The given name should be
separated and in lower case letters. No punctuation is
required.
Color-Coding Dates Can Add Efficiency. In some systems, it is
advantageous to use a date code. Codes are available in a
month, year or month/year combination to indicate the creation
date of a file, the expiration date of a contract, or other
date information your application may dictate. When inactive
files are retired, date codes make the process simpler,
faster, and far more accurate.
Color-Coded Labels Allow Further Classification And Faster
Identification. Jeter offers color-coding labels in solid
colors to indicate certain classifications or types of file
folders. These labels are available with permanent adhesives
for statuses that do not change. Or select labels with
removable adhesives for statuses that do change.
| In addition to Jeter, we also
represent several other major manufacturers should you need to
match an existing system. For a free analysis of your existing
operation or to simply discuss a future application, please
feel free to call us or
fill out our
“request for information” form. |
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